📑 Essential Condo Docs Every Agent Should Know

Under Florida Statute 718.503(2), condo sellers must provide buyers with a full set of current association documents before closing. These include the:

• Declaration of Condominium

• Articles of Incorporation

• Bylaws & Rules

• Annual Budget & Financials

• Milestone Inspection Summary (if applicable)

• Structural Integrity Reserve Study (SIRS) or statement of none

• Developer Turnover Report (post-7/1/23)

• FAQ Sheet

• Governance Form

🔐 For buildings with 150+ units:

Items 1–7 must be available on the association’s password-protected website. Upon written request, unit owners must be given login credentials.

📄 How to Obtain the Documents

Sellers or their agents can request the full package directly from the association or property manager. Associations may charge for printed copies, but you can also scan documents for free onsite.

📝 Helpful Resources for Agents

MIAMI REALTORS® provides member forms such as:

• Owner’s Request for Condo Docs

• Condo Docs Quick Reference Guide

• Notice of Association Non-Compliance DBPR also provides:

• Request to Access Records

• FAQ Sheet (blank)

• Governance Form

Agents who obtain these documents for a buyer are not liable for errors or inaccuracies within them.

📍 Miami-Dade County Specific:

Associations must submit certain documents to the County every February 1. These are publicly searchable via the Miami-Dade Community Association Registry.

📅 Timing Reminder:

Buyers have 7 days to cancel after receiving all required documents—so request these early.

💡 Best Practice Tip:

Create a dedicated Google Drive folder with all uploaded documents. It makes sharing with buyers simple, fast, and organized.

💰 Recommended (Not Required) Items to Request Early

These help determine financing eligibility and avoid surprises:

• Board Minutes: Reveal upcoming assessments or loans.

• Insurance Policies: Check for deductibles over 5%—these can affect conventional loan approval.

• Pending Litigation: Ask if any lawsuits are underway.

This information is especially important for buyers using Fannie Mae-backed financing, which limits property insurance deductibles to 5%.